Privacy Policy

Privacy Notice

Last Updated: 16/3/26

High Green Development Trust ("HGDT", "we", "us", or "our") is committed to protecting the privacy and security of your personal data. This notice explains how we collect and use your information when you visit our website (www.hgdt.org), use our facilities at The Campus, or engage with our community projects. We also collect information relating to people employed by or volunteering with HGDT.

1. Who We Are (The Data Controller)

High Green Development Trust is a registered charity/not-for-profit based at: The Campus, Pack Horse Lane, Sheffield, S35 3HY Email: enquiries@hgdt.org

Phone: 0114 284 4444

2. The Data We Collect

We may collect and process the following types of information:

Contact Information: Name, email address, phone number, and postal address (e.g., when you fill out an enquiry form or sign up for a newsletter). On some occasions we will collect medical information and emergency contacts for employees and volunteers, as well as those taking part in physical exercise classes.
Service-Specific Data: Information provided for specific projects like Project Uniform, Mind, Body & Soil, or event bookings (e.g., child’s school or clothing size).
Professional Data: Contact details for businesses or tenants renting space at The Campus.
Technical Data: IP address, browser type, and cookies collected automatically when you browse our website.
Volunteer/Employment Data: Information provided in applications, including references and DBS check outcomes where applicable.

3. How We Use Your Data

We use your information for the following purposes:

To Respond to Enquiries: Addressing questions sent via our contact forms.
To Manage Bookings: Processing tickets for events, room hires, or community classes.
To Deliver Community Services: Coordinating projects like the Community Garden, Village Get Togethers or uniform requests. In addition we will use the information to support volunteering opportunities and safety.
Communication: Sending updates about "What’s On" at The Campus (only where you have opted in).
Safety & Security: Maintaining records for health and safety or safeguarding purposes within our building.

4. Our Legal Basis for Processing

Under the UK GDPR, we rely on the following legal bases:

Consent: When you sign up for our newsletter.
Contract: To fulfill a room hire agreement or event ticket purchase.
Legal Obligation: Where we must keep records for tax, safeguarding, or health and safety.
Legitimate Interests: To improve our website and community services.

5. Sharing Your Data

We do not sell your data. We only share information with:

Service Providers: Trusted partners who host our website, manage our email lists, or process payments.
Partner Organisations: If you sign up for a specific program run by a partner at The Campus (e.g., Sheffield Wednesday Community Programme, Shape N Tone Fitness etc), we may share necessary details with them with your knowledge.
Legal Authorities: Only if required by law or to protect the safety of our community.

6. Data Retention

We keep your data only as long as necessary.

Enquiries: Deleted after 2 years if no further contact occurs.
Marketing: Until you unsubscribe.
Financial Records: Kept for 6 years for tax and accounting purposes.

7. Your Rights

You have the right to:

Access the data we hold about you.
Correct any inaccurate information.
Request Deletion of your data ("Right to be Forgotten").
Withdraw Consent at any time (e.g., clicking 'unsubscribe' in an email).

To exercise these rights, please contact us at enquiries@hgdt.org.

8. Cookies

Our website uses cookies to improve your browsing experience. You can manage your cookie preferences through your browser settings.

9. Changes to This Notice

We may update this notice from time to time to reflect changes in our services or legal requirements. Please check this page regularly for updates.